Privacy Notice

Last reviewed or revised on November 26, 2025

Hunting Maguire LLC, United States, and its subsidiaries and affiliates (collectively, “Hunting Maguire,” “us,” or “we”) understand that your privacy is important to you. We are committed to protecting your personal data and respecting your privacy. This Privacy Notice describes how we handle, process, and protect personal data when collected through Hunting Maguire’s websites, applications, and digital assets (collectively, our “Sites”), as well as through our business activities, including services, events, surveys, and communications.

This Notice applies when Hunting Maguire acts as a data controller, determining how and why your data is processed in accordance with applicable privacy laws.

Depending on your relationship with Hunting Maguire, additional or separate privacy notices may apply:

• Our Solutions Privacy Notice, if you use Hunting Maguire solutions on behalf of your employer.

If you are an employee of a Hunting Maguire client or service provider, your employer may share personal data with us, which we process under our agreement with them.

If you are a California resident, please review our supplemental California Privacy Information section.

You are not required to share personal data with us, but failing to do so may prevent Hunting Maguire from providing you with full access to our services, content, or communications.

Please also review our Terms of Use for additional policies governing use of our Sites.

 

Contents

1. Data Controller
2. How Do We Collect Your Personal Data?
3. Why and How We Use Your Personal Data
4. What We Do Not Do With Your Personal Data
5. Who Has Access to Your Personal Data
6. Security
7. Data Retention
8. Data Collection from Children
9. Your Data Protection Rights
   1. Your Rights
   9.2. Exercising Your Rights
   9.3. Unsubscribing from Communications
10. Data Controller

When Hunting Maguire collects and processes personal data, we do so as a data controller (or joint controller under applicable law). This means Hunting Maguire determines how personal data is collected, used, and protected.

Depending on where you are located, a local Hunting Maguire entity may serve as your primary data controller.

2. How We Collect Your Personal Data

We collect personal data both directly from you and from third parties during the course of our business operations.

Direct Collection:

Hunting Maguire may collect personal data when you:

• Interact with our Sites, including managing your cookie preferences (see our Cookie Notice);
• Use Hunting Maguire applications or digital platforms;
• Create or log into a user profile;
• Register for newsletters, updates, or alerts;
• Sign up for or attend Hunting Maguire events, webcasts, or conferences;
• Post content in public forums or surveys;
• Communicate with us by email, phone, or through our Sites.

Third-Party Collection:

We may also receive information from:

• Publicly available business and social media profiles;
• Data vendors and service providers who comply with privacy laws;
• Deidentified datasets used for research, benchmarking, and analytics.

Sensitive Personal Data:

We may collect limited sensitive information (e.g., health or accessibility needs for event participation) with your consent or as required by law. All sensitive data is used solely for its intended, lawful purpose and processed in deidentified form whenever possible.

3. Why and How We Use Your Personal Data

Hunting Maguire uses your personal data to:

• Manage client relationships;
• Provide access to services and personalized content;
• Send newsletters, alerts, and event information;
• Conduct benchmarking, research, and analytics;
• Host and manage events;
• Ensure site and application security;
• Comply with legal and regulatory requirements; and
• Communicate marketing information (with your consent).

We only process personal data when there is a lawful basis, such as legitimate interest, consent, or compliance with legal obligations.

We do not use automated decision-making that has a legal or significant effect on you. Any automated analysis or recommendation systems are reviewed and overseen by authorized personnel.

Cookies and Tracking Technologies

We use cookies, analytics, and similar technologies to understand usage, improve functionality, and protect against security threats. You can manage your preferences through our Cookie Notice.

4. What We Do Not Do

Hunting Maguire does not:

• Identify or reidentify individuals from deidentified datasets;
• Permit third parties to use deidentified data for reidentification;
• Sell or share your personal data as defined under California law.

All deidentified data is maintained in deidentified form, and we contractually require third parties to do the same.

5. Who Has Access to Your Personal Data

Hunting Maguire may share your personal data only as necessary and lawful, including:

• Within Hunting Maguire’s global network of subsidiaries and affiliates;
• With service providers supporting our operations (e.g., IT, analytics, communications);
• With professional advisors (e.g., auditors, lawyers);
• With government authorities where legally required;
• To prevent fraud, enforce legal rights, or protect security;
• To successors or acquiring entities in the event of a merger or reorganization.

We comply with all applicable international data transfer laws, ensuring equivalent levels of protection across borders.

6. Security

Hunting Maguire implements appropriate technical, administrative, and organizational measures to safeguard your personal data from loss, misuse, unauthorized access, or alteration.

Access is restricted to authorized personnel and service providers who are required to maintain confidentiality.

While we use commercially reasonable security standards, no system can guarantee absolute protection against unauthorized access.

7. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes for which it was collected or to comply with legal obligations.

When data is no longer required, we securely delete or anonymize it in accordance with industry best practices.

If you request deletion of your data, we will make reasonable efforts to honor your request, consistent with applicable law and contractual obligations.

8. Data Collection from Children

Hunting Maguire does not knowingly collect or maintain personal data from individuals under the age of 16 through our Sites. If we ever collect such data for legitimate business purposes (e.g., education programs), we will obtain verifiable parental or guardian consent in compliance with applicable law.

9. Your Data Protection Rights

9.1. Your Rights

Subject to applicable laws, you have the right to:

• Access and obtain a copy of your personal data;
• Request correction or deletion of your data;
• Request restriction or cessation of processing;
• Request data portability in a structured, machine-readable format;
• Withdraw consent at any time (without affecting prior processing);
• Object to processing where we rely on legitimate interest;
• Not be discriminated against for exercising your rights;
• File a complaint with your local data protection authority.

 

9.2. Exercising Your Rights

To exercise your data protection rights, please contact us at:

privacy@huntingmaguire.com

Alternatively, you may submit a Data Subject Request via our online form [insert link once live].

We will acknowledge your request within the time frame required by law and verify your identity before processing. Authorized agents must provide proof of authorization when submitting on behalf of another individual.

9.3. Unsubscribing from Communications

If you receive newsletters, alerts, or event invitations from Hunting Maguire and wish to stop receiving them, you may:

• Click the “Unsubscribe” link at the bottom of our emails;
• Adjust your preferences in your Hunting Maguire account (if applicable); or
• Email us directly at unsubscribe@huntingmaguire.com.

Contact Information

privacy@huntingmaguire.com

Last Updated: November 12, 2025

 

Supplemental California Privacy Information (CCPA/CPRA Notice)

This section applies solely to residents of the State of California.

Under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA), California residents have additional rights regarding their personal information. This section describes your rights and explains how to exercise them.

For purposes of this section, “personal information” has the meaning provided in the CCPA/CPRA and includes information that identifies, relates to, describes, or can reasonably be linked to a California resident or household.

1. Categories of Personal Information We Collect

In the preceding 12 months, Hunting Maguire LLC may have collected the following categories of personal information from California residents:

• Identifiers: name, email address, phone number, postal address, online identifiers, account usernames.
• Personal Records: information you provide when interacting with our Sites or participating in events, surveys, newsletters, or services.
• Commercial Information: records of services you accessed, downloaded content, event registrations, or interactions with our newsletters.
• Internet or Network Activity: browsing history, search history, cookie data, usage patterns, device type, application performance data.
• Professional or Employment Information: job title, employer, industry, and professional role when interacting with our services.
• Sensitive Personal Information (if voluntarily provided): dietary needs, accessibility requirements, demographic survey responses.
• Inferences: insights derived from your interactions with our Sites to provide personalized content or recommendations.
• Deidentified or Aggregated Data: used for analytics, benchmarking, statistics, and research.

We do not collect social security numbers, driver’s license numbers, precise geolocation, or biometric identifiers.

2. Sources of Personal Information

We collect personal information from:

• You directly (forms, interaction with Sites, event participation, communications)
• Your employer (if you are an employee of a client or service provider)
• Service providers and data vendors
• Public websites, public profiles, and publicly available data sources
• Cookies, analytics tools, and device interactions

3. Business or Commercial Purposes for Collection

We may use personal information for:

• Providing and improving our services
• Managing client or user relationships
• Delivering newsletters, alerts, and event information
• Operating, maintaining, and securing our Sites
• Benchmarking, analytics, and research
• Marketing communications (with consent where required)
• Legal compliance, fraud prevention, and security monitoring
• Event administration or accommodations
• Internal operations and business management

These purposes align with the categories detailed earlier in our full Privacy Notice.

4. Categories of Personal Information We Disclose

In the last 12 months, Hunting Maguire LLC has not sold personal information, and we do not share personal information for cross-context behavioral advertising as defined by California law.

We may disclose personal information to:

• Subsidiaries and affiliates
• Service providers (e.g., IT, analytics, cloud storage, email delivery)
• Professional advisors (auditors, legal counsel)
• Government or regulatory authorities as required by law
• Successors in the event of a merger, acquisition, or reorganization

All disclosures are for legitimate business purposes.

5. Your California Privacy Rights

California residents have the following rights:

1. Right to Know / Access

You may request:

• The categories of personal information collected
• The categories of sources from which it was collected
• The business or commercial purpose for collecting it
• The categories of third parties with whom we share it
• The specific pieces of personal information collected about you

1. Right to Delete

You may request that we delete personal information we have collected, subject to certain exceptions (e.g., legal obligations, fraud prevention, internal operations).

1. Right to Correct

You may request correction of inaccurate personal information.

1. Right to Opt Out of Sharing/Selling (Not Applicable)

We do not sell or share personal information as defined under the CPRA.
We do not use or disclose sensitive personal information for any purpose that requires a right to limit such use.

1. Right to Limit Use of Sensitive Personal Information

We only use sensitive information for permitted, limited purposes (e.g., event accommodations) and never for advertising or profiling.

1. Right to Data Portability

You may request a copy of your personal information in a portable, machine-readable format.

1. Right to Non-Discrimination

We will not deny services, charge different prices, or alter your experience because you exercised your privacy rights.

6. How to Exercise Your Rights

To exercise any of the rights described above, California residents may contact us through:

privacy@huntingmaguire.com

Or submit a Data Subject Request through our online form (insert link when available).

Verification Process

To protect your data, we will verify your identity by requesting:

• Your name
• Email address
• Additional identifying details related to your prior interactions with us

Authorized agents must provide:

• Written authorization from the California resident, and
• Verification of the resident’s identity

7. Retention of Personal Information

We retain personal information only as long as necessary for:

• The business purpose for which it was collected
• Legal, regulatory, or contractual obligations
• Security or fraud prevention
• Internal record-keeping and compliance

When no longer required, it is securely deleted or deidentified.

8. Minors’ Data

We do not knowingly collect, sell, or share personal information of consumers under the age of 16.If data about a minor is collected for a lawful purpose (e.g., event registration), parental or guardian consent will be required.

9. Deidentified Data Practices

Hunting Maguire LLC follows strict requirements for deidentified data:

• We maintain data in deidentified form
• We do not reidentify data
• We require third parties to contractually agree not to reidentify deidentified data

10. Changes to This Supplemental Notice

This California-specific notice may be updated periodically to remain compliant with California law. The “Last Updated” date will be revised when changes are made.

Last Updated: November 12, 2025

Supplemental GDPR Privacy Notice (EU/EEA Residents)

This section applies solely to individuals located in the European Union (EU), European Economic Area (EEA), and United Kingdom (UK), and is intended to supplement the Hunting Maguire LLC Privacy Notice in accordance with the EU General Data Protection Regulation (EU GDPR), the UK GDPR, and related local data protection laws.

For purposes of this section, “personal data” has the meaning assigned in the GDPR and includes any information relating to an identified or identifiable natural person (“data subject”).

1. Legal Bases for Processing Personal Data (GDPR Article 6)

Hunting Maguire LLC processes personal data only when permitted under the GDPR.
Depending on the context, we may rely on one or more of the following legal bases:

1. Consent (Article 6(1)(a))

Where you voluntarily provide personal data or explicitly consent to receive newsletters, participate in surveys, attend events, or allow cookies/analytics.

1. Performance of a Contract (Article 6(1)(b))

When processing is necessary to provide services you or your employer request, including access to digital content, event participation, or maintaining an account.

1. Legal Obligations (Article 6(1)(c))

For complying with EU/EEA, UK, or other applicable regulations, law enforcement requests, or tax/accounting requirements.

1. Legitimate Interests (Article 6(1)(f))

For purposes including:

• Operating and improving our Sites;
• Securing our IT infrastructure;
• Conducting analytics and benchmarking;
• Communicating with clients;
• Managing business operations.

We conduct a Legitimate Interest Assessment (LIA) before relying on this basis.

1. Vital Interests (Article 6(1)(d))

If necessary to protect your safety or wellbeing (e.g., medical accommodations at an event).

1. Public Interest (Article 6(1)(e))

Rarely used except in research contexts permitted by law.

2. Additional Conditions for Sensitive Personal Data (GDPR Article 9)

If Hunting Maguire collects special categories of personal data (e.g., health, mobility needs, diversity data for surveys), we rely on one of the following legal bases:

• Your explicit consent
• Legal claims or obligations
• Substantial public interest (only where permitted by law)
• Vital interests
• Scientific or statistical research with appropriate safeguards

We minimize the collection of sensitive data and process it only for the purpose for which it was provided.

3. International Data Transfers (GDPR Chapter V)

As a U.S.-based organization, Hunting Maguire LLC may transfer personal data outside the EU/EEA/UK.

When doing so, we ensure compliance through one or more of the following mechanisms:

• EU Standard Contractual Clauses (SCCs)
• UK International Data Transfer Addendum (IDTA)
• Adequacy decisions by the European Commission or UK authorities
• Binding contractual agreements with service providers requiring GDPR-level protection
• Technical and organizational safeguards including encryption, minimization, and access controls

You may request a copy of the SCCs relevant to your data by contacting us.

4. Your GDPR Rights (Articles 12–23)

EU/EEA/UK residents have the following rights concerning their personal data:

1. Right of Access

You may request a copy of the personal data we hold about you and information about how it is processed.

1. Right to Rectification

You may request correction of inaccurate or incomplete personal data.

1. Right to Erasure (“Right to Be Forgotten”)

You may request deletion of your personal data, subject to legal or contractual restrictions.

1. Right to Restrict Processing

You may request we limit how we process your personal data under certain circumstances.

1. Right to Data Portability

You may request your personal data in a structured, machine-readable format.

1. Right to Object

You may object to processing based on legitimate interest, including profiling.

1. Right to Withdraw Consent

Where processing is based on your consent, you may withdraw it at any time.

1. Right Not to Be Subject to Automated Decisions

We do not use automated decision-making that produces legal or significant effects.

5. Exercising Your GDPR Rights

To exercise your rights, EU/EEA/UK residents may contact us at:

privacy@huntingmaguire.com

We may request additional information to verify your identity before fulfilling your request, in accordance with GDPR Article 12(6).

We respond within one month, with extensions possible for complex requests (Article 12(3)).

6. Your Right to Lodge a Complaint

If you believe we have violated the GDPR, you have the right to file a complaint with your local Data Protection Authority (DPA).

Examples include:

• France: CNIL
• Germany: State Data Protection Authorities
• Ireland: Data Protection Commission
• Netherlands: Autoriteit Persoonsgegevens
• United Kingdom: Information Commissioner’s Office (ICO)

A full list of EU DPAs is available here:
https://edpb.europa.eu/about-edpb/board/members_en

7. Data Retention (GDPR Article 5)

We retain personal data only as long as necessary for:

• The purposes for which it was collected
• Legal, tax, regulatory, and contract obligations
• Security, fraud prevention, and audit requirements

When retention is no longer needed, data is securely deleted or irreversibly anonymized.

8. Automated Decision-Making and Profiling

Hunting Maguire LLC does not use automated decision-making or profiling that produces legal or significant effects on individuals as defined in GDPR Article 22.

Any analytics used for content personalization or service improvement are reviewed by authorized personnel.

9. Contact Information for EU/EEA/UK Matters

For GDPR-specific questions or rights requests, contact:
privacy@huntingmaguire.com

If Hunting Maguire designates an EU or UK representative under Article 27, this section can be updated to include their contact details.

Last Updated: November 26, 2025